The Move-In Condition Report: Anticipate and Document Precisely
When the tenant moves in, it is essential to establish a detailed and jointly agreed move-in condition report. This step ensures that the initial state of the property, its annexes (cellar, garage, parking space, etc.), its equipment, and, where applicable, its furnishings are thoroughly documented.
A Comprehensive Property Inventory
Each room must be inspected from floor to ceiling. The landlord should notably specify:
-
the condition of walls, floors, and ceilings,
-
woodwork (doors, windows, shutters),
-
kitchen equipment (sink, countertops, storage units, appliances),
-
bathroom fixtures (sanitary fittings, taps, tiling).
Taking dated photographs is strongly recommended to strengthen the evidentiary value of the document. This level of precision is especially important in high-end rentals, where standards and expectations are particularly high.
Furnished Rentals: Special Attention to the Inventory
Furniture and Equipment Provided
In the case of a furnished rental, the condition report must include a precise inventory of all furniture and equipment provided, in accordance with French Decree No. 2015-981 of July 31, 2015.
This notably includes:
-
furniture,
-
household appliances,
-
light fixtures,
-
any specific equipment mentioned in the lease agreement.
Each item must be described in detail, including its condition. Once again, photographs are an essential complement to avoid disputes when returning the security deposit.
A Key Tool for Preventing Rental Disputes
A rigorous move-in condition report is one of the most effective ways to prevent disputes between landlord and tenant. By comparing the initial condition with the move-out report, the landlord can objectively identify any damage beyond normal wear and tear.
This transparency also protects the tenant, who benefits from a clear understanding of maintenance obligations throughout the lease term.
The Move-Out Condition Report: An Equally Strategic Step
When the tenant vacates the property, a move-out condition report must be carried out with the same level of care and precision as the initial one.
Compare, Record, and Justify
The landlord must review the initial inventory point by point to identify:
-
any damage,
-
missing or deteriorated equipment,
-
clear lack of maintenance.
If damage attributable to the tenant is identified, the landlord may retain part or all of the security deposit, provided that current regulations are strictly respected and proper supporting documentation (quotes or invoices) is supplied.
