What Types of Resolutions Are Included on the Agenda of a Co-Ownership General Meeting?
The notice convening a co-ownership general meeting must include a clear agenda, enabling co-owners to anticipate the issues to be discussed and voted on. From the approval of accounts to the appointment of the managing agent, several key resolutions structure the legal life of a condominium.
Appointment of the chairperson and meeting officers
At the start of the meeting, co-owners appoint a chairperson and, where applicable, scrutineers, by a simple majority. The managing agent generally acts as secretary, unless the meeting decides otherwise.
Approval of co-ownership accounts
The managing agent must provide financial documents prior to the meeting. Approval of accounts and granting of discharge are two separate resolutions, both voted by simple majority.
Voting on the provisional budget
Each year, co-owners must approve a provisional budget covering routine expenses. Without this vote, the managing agent cannot call for service charge payments.
Appointment or renewal of the managing agent
The appointment and approval of the managing agent’s contract require an absolute majority. The mandate cannot exceed three years and must always be renewed by a formal vote.
Other agenda resolutions
All decisions affecting common areas or shared equipment must be included on the agenda and voted on, with varying majority requirements depending on their impact.
FAQ
Which resolutions are voted on at a condominium general meeting?
A general meeting usually votes on the appointment of the meeting officers, approval of the accounts, the annual budget, the property manager and certain decisions relating to works or common areas.
Why is the agenda of a general meeting so important?
The agenda allows co-owners to know in advance which resolutions will be discussed and submitted to a vote.
Are the approval of the accounts and the discharge of the property manager the same thing?
No, they are two separate resolutions and must be voted on independently.
Does the annual budget have to be voted on every year?
Yes, the annual budget must be approved by the co-owners to cover the building’s current operating expenses.
Does the appointment of the property manager have to be voted on at a general meeting?
Yes, the appointment or renewal of the property manager must be formally approved by the co-owners at a general meeting.
Are all resolutions voted on with the same majority?
No, the required majority depends on the type of decision: simple majority, absolute majority, double majority or unanimity.
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