What Types of Resolutions Are Included on the Agenda of a Co-Ownership General Meeting?
The notice convening a co-ownership general meeting must include a clear agenda, enabling co-owners to anticipate the issues to be discussed and voted on. From the approval of accounts to the appointment of the managing agent, several key resolutions structure the legal life of a condominium.
Appointment of the chairperson and meeting officers
At the start of the meeting, co-owners appoint a chairperson and, where applicable, scrutineers, by a simple majority. The managing agent generally acts as secretary, unless the meeting decides otherwise.
Approval of co-ownership accounts
The managing agent must provide financial documents prior to the meeting. Approval of accounts and granting of discharge are two separate resolutions, both voted by simple majority.
Voting on the provisional budget
Each year, co-owners must approve a provisional budget covering routine expenses. Without this vote, the managing agent cannot call for service charge payments.
Appointment or renewal of the managing agent
The appointment and approval of the managing agent’s contract require an absolute majority. The mandate cannot exceed three years and must always be renewed by a formal vote.
Other agenda resolutions
All decisions affecting common areas or shared equipment must be included on the agenda and voted on, with varying majority requirements depending on their impact.
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